In today’s fast-paced digital world, we often find ourselves responding to messages, emails, and communications from colleagues, friends and business associates. Nice to hear from you is a classic response, having a variety of professional and warm alternatives can make your communication more engaging and memorable.
Why Variety Matters in Professional Communication
Before diving into alternatives, let’s understand why diversifying your responses matters:
- Builds stronger connections: Personalised responses show you’ve put thought into your communication
- Demonstrates language proficiency: Varied expressions showcase your communication skills
- Enhances professional image: Well-crafted responses leave lasting impressions
- Creates authenticity: Different situations call for different levels of formality
Great to See Your Message
When you spot a message from someone you’ve been hoping to hear from, “Great to see your message” offers a warm, professional welcome. This phrase works brilliantly in both formal and casual settings.
Common variations include:
- “Brilliant to see your message pop up”
- “Wonderful to see your note in my inbox”
- “Delighted to see your message today”
Always a Pleasure to Connect
This phrase carries a touch of sophistication while maintaining warmth. It’s especially effective in professional settings where you want to convey both enthusiasm and professionalism.
Best used when:
- Responding to business partners
- Communicating with senior colleagues
- Following up on networking connections
- Replying to client messages
12 Other Ways to Say “I Enjoyed Your Company”
It’s Wonderful Hearing From You
This heartfelt response works beautifully when you genuinely feel joy at receiving someone’s message. It’s slightly more formal than “nice to hear from you” but maintains a friendly tone.
Here’s a comparison of formality levels:
Phrase | Formality Level | Best Used For |
It’s wonderful hearing from you | Medium-High | Professional contacts |
Nice to hear from you | Medium | General correspondence |
Great to hear from you | Medium-Low | Casual communication |
So Glad You Reached Out
This alternative adds a personal touch while maintaining professionalism. It works particularly well in these scenarios:
- Mentoring relationships: Shows approachability
- Customer service: Demonstrates attentiveness
- Networking follow-ups: Encourages continued communication
- Team communications: Builds rapport
Happy to Hear from You

A classic alternative that strikes the perfect balance between formal and friendly. Consider this case study:
Tips for Using This Phrase Effectively:
- Add context: “Happy to hear from you regarding the project”
- Include specifics: “Happy to hear from you after our conference last week”
- Follow with action: “Happy to hear from you – shall we schedule a call?”
I Appreciate You Reaching Out
This phrase conveys gratitude and professionalism simultaneously. It’s particularly effective when:
- Responding to job inquiries
- Addressing customer concerns
- Acknowledging professional referrals
- Replying to networking attempts
Key benefits:
- Shows active acknowledgment
- Conveys respect
- Indicates willingness to engage
- Sets a positive tone
So Nice to Hear from You
This warm, familiar phrase works well in both professional and personal contexts. To make it more impactful, consider these variations:
- “So nice to hear from you after our discussion”
- “So nice to hear from you regarding the proposal”
- “So nice to hear from you – your timing is perfect”
13 Other Ways to Say “Coming Soon”
Good to Hear from You
This timeless response remains one of the most versatile options in professional communication. Let’s explore how to maximise its impact:
Contextual Applications:
- Follow-up emails after meetings
- Responses to project updates
- Professional networking platforms
- Business development correspondence
Making It More Impactful
Add these elements to strengthen your response:
- Personal touch: “Good to hear from you, James – I was just thinking about our last discussion”
- Specific reference: “Good to hear from you regarding the marketing proposal”
- Forward momentum: “Good to hear from you – shall we discuss this further?”
Thrilled to Get Your Note
When you want to express genuine enthusiasm while maintaining professionalism, this phrase hits the mark perfectly. It’s particularly effective in these scenarios:
Situation | Example Usage |
Client Returns | “Thrilled to get your note about resuming our services” |
Project Approval | “Thrilled to get your note confirming the green light” |
Team Success | “Thrilled to get your note about hitting our targets” |
Partnership Opportunities | “Thrilled to get your note regarding potential collaboration” |
What a Delightful Surprise
This response adds a touch of warmth and personality to professional communication. It works especially well when:
- Reconnecting with old colleagues
- Hearing from unexpected contacts
- Receiving positive news
- Getting messages from valued clients
Your Message Made My Day
This heartfelt response shows genuine appreciation while maintaining professional boundaries. Consider these variations:
- “Your message about the project success made my day”
- “Your message regarding the team’s progress made my day”
- “Your message and kind words made my day”
Best Practices for Usage:
- Keep it authentic
- Provide context
- Follow with relevant details
- Maintain professional tone
Lovely to Hear From You

This British-influenced phrase adds sophistication to your response while keeping things warm and approachable.
Effective usage examples:
- “Lovely to hear from you regarding the upcoming conference”
- “Lovely to hear from you – your insights are always valuable”
- “Lovely to hear from you after our productive meeting”
13 Synonyms for “Negative Impact”
It’s Been Too Long
When reconnecting with professional contacts, this phrase acknowledges the gap in communication while opening doors for renewed interaction.
Tips for Professional Use:
- Add context about previous interactions
- Express interest in catching up
- Suggest next steps
- Keep the tone positive
Glad You Thought of Me
This phrase shows appreciation while acknowledging the sender’s initiative. It’s particularly effective for:
- Professional referrals
- Business opportunities
- Collaboration requests
- Mentoring relationships
Key Elements to Include:
- Express genuine appreciation
- Reference specific context
- Indicate willingness to engage
- Suggest concrete next steps
Frequently Asked Questions
How do you say nice to hear from you?
Say “It’s nice to hear from you” or simply “Nice to hear from you”
Is it nice to hear from you or hearing from you?
“Nice to hear from you” is correct; “hearing” is grammatically incorrect in this phrase
Is it okay to say good to hear from you?
Yes, “Good to hear from you” is perfectly acceptable and commonly used
What can I say instead of “nice to hear”?
“Wonderful to hear,” “great to hear,” “delighted to hear,” or “pleased to hear”
How to reply to “that’s good to hear”?
“Thank you” or “I’m glad” are simple, appropriate responses
Final Thought
Building meaningful connections in our digital age starts with simple yet sincere expressions of appreciation for others’ presence in our lives.It’s a valuable trait that contributes to healthier, more green environments.
Rather than viewing those inclinations as obsessive, we should have a good time understanding the benefits they bring to offices, houses and public spaces. The key lies in locating a balanced method that continues notable standards without causing undue stress.
After all, in a world increasingly more conscious of hygiene and order, the methodical practices of these once brushed off as neat freaks have emerged as aspirational features worth emulating.
It’s more than just a polite response; it’s an acknowledgment that someone’s communication matters and their reaching out has made a positive impact. The beauty of this phrase lies in its simplicity and authenticity, especially when compared to more casual alternatives. In professional settings, it helps maintain a balanced tone, while in personal communications, it shows thoughtful consideration without being overly emotional.