Why You Might Want to Rephrase “Please Forward This Email”
When it comes to professional communication, the phrase “please forward this email” can feel a bit stale and overused. While it certainly conveys the necessary request, finding alternative ways to make this ask can help elevate the tone, avoid repetition, and make your message stand out.
Whether you’re sending a company-wide announcement, sharing an important update with your team, or circulating a marketing campaign, using a more creative phrasing can make your email feel more personalized and engaging. It also demonstrates your attention to detail and commitment to clear, thoughtful communication.
15 Alternative Phrases to Use
Kindly Pass This On
This polite, formal option is ideal for professional situations where you want to maintain a courteous tone. “Kindly pass this on to the relevant department” has a slightly more elevated feel compared to a simple “please forward.”
Please Send This Along
This friendly, team-oriented phrasing works well in more casual work settings. “Please send this along to the rest of the group” conveys a sense of collaboration.
Forward This Message, Please
A direct yet still courteous way to make your request. “Forward this message, please” gets right to the point without any extra fluff.
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Kindly Forward This Email
This professional alternative combines politeness with clarity. “Kindly forward this email to the sales team” strikes the right balance of formality and approachability.
Please Share This Email
If you’re hoping to encourage wider distribution, this phrasing emphasizes the sharing aspect. “Please share this email with your network” has a more inclusive feel.
Forward This to Others
A straightforward, action-oriented request. “Forward this to others who may be interested” leaves no ambiguity about the desired next step.
Can You Pass This Along?
This friendly, conversational option adds a touch of personal connection. “Can you pass this along to the marketing department?” feels more engaging.
Please Pass This On
Versatile enough to use in both formal and casual contexts, this simple phrase gets the job done.
Send This Email Onward
A slightly less common but still professional alternative. “Please send this email onward to the relevant parties” has a nice flow.
Forward This to Colleagues
Tailored specifically for work environments, this phrasing makes the target audience clear.
Please Forward to Your Contacts
An effective way to encourage distribution through personal networks. “Please forward to your contacts who may find this useful.”
Help Spread the Word
This casual, conversational option works well for promotional or awareness-building emails. “Help spread the word about our upcoming sale!”
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Please Disseminate This Message
For more formal, organizational contexts, this alternative lends an air of importance. “Please disseminate this message to all department heads.”
Could You Relay This Email?
A unique professional phrasing that adds a touch of politeness. “Could you please relay this email to the team?”
I’d Appreciate It If You Could Share This Email
Adding a note of gratitude can make the request feel more engaging. “I’d appreciate it if you could share this email with your network.”
When and Where to Use These Alternatives
The specific phrase you choose should depend on the formality of the situation and the relationship with your audience.
For formal, professional contexts, opt for more polished options like “kindly forward this email” or “please disseminate this message.” These convey a tone of respect and courtesy.
In more casual, team-oriented settings, go for friendlier phrasing such as “can you pass this along?” or “help spread the word.” These foster a sense of collaboration.
For marketing and promotional emails, use phrases that encourage broader sharing, like “please forward to your contacts” or “please share this email.” The goal is to make it easy and appealing for recipients to pass along the information.
Ultimately, choose the alternative that best fits the context, audience, and your desired tone. Testing out different options can help you find the perfect fit for each situation.
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Frequently Asked Questions
How do you politely forward an email?
Some polite ways to forward an email include: “Kindly forward this email,” “Please send this along,” or “I’d appreciate if you could relay this message.”
How do I say “please forward this email”?
In addition to the standard “please forward this email,” you can try alternatives like “forward this message, please” or “can you pass this along?”
What is the best way to forward email?
The best way to forward an email depends on the context, but some effective options include: “Please share this email with your contacts,” “Forward this to others who may be interested,” or “I’d appreciate if you could disseminate this message.”
Is it professional to forward an email?
Yes, forwarding emails can be professional when done thoughtfully. Use polite, clear phrasing like “kindly forward this email to the team” or “please send this along to the relevant department.”
How do you politely inform an email?
To politely inform someone about an email, you can say things like I’m writing to let you know… or I wanted to pass along this information… Avoid sounding demanding by using phrases like please and I’d appreciate.
Conclusion
Finding creative ways to ask someone to forward an email can elevate your professional communication and make your messages more engaging.
Whether you opt for a friendly can you pass this along? or a more formal please disseminate this message, these alternatives to the standard please forward can help you stand out.
Tailor your phrasing to the specific context and audience, and don’t be afraid to experiment to find the right tone. With a little creativity, you can turn a simple forwarding request into an opportunity to demonstrate your communication skills and make a positive impression.
